WEB TECH TALKS: Compare The Best Time and Attendance Systems

Want to jump straight to the answer? The best time and attendance systems for most people are Rippling and OnTheClock.

Time and attendance systems make tracking working hours and schedules easy and hassle-free. From calculating actual hours worked to overtime to leave balances, these solutions ensure your employees get compensated appropriately for their efforts—always.

A myriad of platforms are available on the market, but not all are worth your time and money. To help you make the right choice, we’ve listed eight of the best time and attendance systems that offer reliable time tracking, powerful scheduling/payroll functionalities, and convenient integrations.

The 8 Best Time and Attendance Systems of 2022

Rippling — Best for running payroll within two minutes
OnTheClock — Best for businesses with regular service calls
QuickBooks Time (formerly TSheets) — Best for remote workers and QuickBooks integration
TimeClock Plus — Best for large businesses and secure access control
Stratustime — Best cloud-based software for small businesses
UKG (formerly Kronos) — Best for small to midsize businesses
uAttend — Best for very small businesses
iSolved Time — Best for growing businesses

How to choose the best time and attendance system. Quicksprout.com's methodology for reviewing time and attendance systems.

Tracking employee work time is only half the equation when it comes to managing staff. Getting them paid correctly and on time is the other half. That’s why good time and attendance systems integrate popular online payroll services.

If your current system is inaccurate or outdated, you could be costing your business tens or hundreds of thousands of dollars each year. You also might be putting worker satisfaction at risk.

If you’re ready to update your time tracking system, you’ve come to the right place.

No matter what type of business you have or what industry you’re in, this guide will help you find the best time tracking and attendance system for your needs.

I give an in-depth review of each option below. I discuss the top features, benefits, costs, and other considerations to give you the information needed to make a decision.

Best Time and Attendance Systems Reviews

Rippling — Best for Running Payroll Within Two Minutes

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Built-in payroll solution
Create custom workflows
Potent automation features
Starts at $8/employee per month

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If you already have payroll software in place that you love, you’re looking for a time and attendance solution that integrates with it seamlessly. Otherwise, you’ll get frustrated with manual data entry or messy or incomplete importing from your time tracking tool.

But what if you’re thinking, “Well, I could use better payroll software too.”

Enter Rippling.

With it you get top-of-the-line time tracking software that is built to streamline your workload and automate routine actions. It’s incredibly easy to set up automated workflows (say, for a simple example, if an employee works over eight hours and incurs an overtime rate) and customize them with simple-to-learn triggers and logic.

But what really grabs you is how much easier Rippling’s time and attendance system makes running your payroll.

With the intelligent technology behind the platform, you can run your payroll in as little as 90 seconds. With no importing/exporting of spreadsheets or .csv files, Rippling ports the hours logged over to its payroll module and takes it from there.

It smartly factors in deductions, taxes, variable pay rates, and more. All that’s left for you to do is review and approve and, voila, payroll is taken care of.

The combination of payroll and time and attendance tracking in Rippling means you get everything you need from both, including:

Automatic tax, employee, and labor compliance
Automatic tax filings
Global payments to employees and contractors
PTO tracking
Custom reporting
Geolocated, QR code-based, and selfie clock-in

And, you get all the essentials of time tracking software. Employees can clock in and out using a tablet, the Rippling app, or through their computer. You get to review and approve hours worked and assistance with meeting labor law regulations on breaks and overtime.

And, with that perfect payroll integration, you get clear, real-time insight into labor costs.

Rippling offers custom pricing to its clients, depending on what combination of Rippling services they need. Beyond payroll and time tracking, there are also solutions for benefits administration, recruiting, and internal IT management.

Pricing starts at $8/user per month. Get a free custom demo.

OnTheClock — Best for Businesses with Regular Service Calls

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Thorough GPS tracking
Can try out for free
Integration w/ major payroll software
Perfect for field service

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A service company has a wider range of needs from time and attendance tracking software than most others.

We’re talking about businesses like a construction operation, an IT firm, an insurance company, or anything else where you’re dispatching employees constantly throughout the day. If that’s you, you’re going to find the features you need in OnTheClock.

Whereas many other time tracking solutions allow for GPS tagging on clock-ins, few give you full visibility into where your techs or reps are in real-time and where they’ve been throughout the workday.

OnTheClock’s GPS time clock allows your workers to check in on their own mobile device or an approved device upon arriving and leaving each job site.

But it’s the real-time GPS tracking that goes the extra mile (without overstepping into invading worker privacy). In the OnTheClock interface, you can see at a glance who’s where they’re supposed to be and who isn’t.

And, with the breadcrumb feature, you can also see if workers are sticking to their schedule and staying at the job site when they’re supposed to.

You can also set up geofencing to make sure employees only clock in when they’re actually present at the location and drop pins for punch-in spots for when jobs are more remote or in between sites.

Plus, with custom-set employee roles, you can make it easier to switch between jobs without clocking out for your team members who wear many hats when out in the field.

Beyond those key features for organization that regularly send employees out into the field, such as automatic PTO and overtime tracking, employee requests within the platform and app, scheduling, and project cost and invoicing assistance.

OnTheClock also integrates fantastically with all the big payroll platforms out there, such as ADP, Quickbooks, Gusto, Paychex, and more.

Pricing is wonderfully straightforward. With no contact, no limitations on features, and no base monthly fee, you simply pay for the number of employees you have as active users on OnTheClock.

For just one or two employees, it’s completely free (which also can function as a free trial for test driving the platform out). From there it scales down, starting at $3/employee per month:

3-10 employees: $3/employee per month (e.g. five employees = $15/month)
11-25 employees: $2.95/employee per month
26-50 employees: $2.90/employee per month
51-100 employees: $2.85/employee per month

This continues all the way up to 301-400 users ($2.70/employee per month). Custom pricing is available for teams larger than that.

Get started with OnTheClock by trying it for free today.

QuickBooks Time (formerly TSheets) — Best for Remote Workers and QuickBooks Integration

Plans start at $28/month
Time tracking on any device
Employee scheduling
QuickBooks integration

QuickBooks Time (formerly TSheets) ranks high on our list of the best employee scheduling software. Unsurprisingly, it’s also our top choice for reliable time attendance systems.

TSheets was famous for how well it helped keep track of workers in the field and on jobsites, and QB Time has kept all those helpful features.

Your employees clock-in from anywhere using the mobile timesheet app. The app will track time even if WiFi and cell service is unavailable.

You can leverage geofencing technology to draw a virtual radius around your business or job site. This allows you to make sure your employees are where they need to be to get the job done.

As I’ve already alluded to, the employee scheduling features are exceptional as well. This is an added bonus that comes standard with your time and attendance system.

For those of you who want a more traditional time clock system, where your staff and clock in and clock out on the same device, you can use the Clock Kiosk. The kiosk works on any tablet or computer with a connection to the Internet.

Each employee has a unique 4-digit pin. The system also has a biometric facial recognition tool to prevent the “buddy punching” system.

Here’s a quick comparison of the two plans and pricing options for QB Time:

Premium — $20 base fee + $8 per user per month

Time tracking on any device
Mobile app with GPS capability
Payroll and invoicing
QuickBooks integration
Employee scheduling
Real-time reporting
Time clock kiosk (including facial recognition)

Elite — $40 base fee + $10 per user per month

All Premium features
Timesheet signatures
Geofencing
Project activity feed and estimates
Track project progress

Both plans are available for a 14-day trial for any business that wants to test them out.

I’d recommend this product to any business that wants to a time and attendance system to simplify their payroll process. It integrates seamlessly with QuickBooks accounting software (obviously), but also Gusto, Square, Expensify, Xero, and other popular solutions.

TimeClock Plus — Best for Large Businesses and Secure Access Control

Customized pricing
Wide range of time clocks
Fully customizable
Top of the line equipment

TimeClock Plus combines reliable time tracking with affordability. In addition to top-of-the-line hardware, you get powerful features and tools that make time and attendance management easy and effective.

Depending on your business type, TimeClock Plus has a wide range of time clocks for you to consider:

Barcode clocks — Employees scan their badges to clock in and out
Biometric clocks — Fingerprint scanners and hand scanners
Magnetic swipe clocks — Can be used with pre-existing magstripe cards
PIN entry clocks — Employees clock in and out using their unique PINs
Proximity clocks — To ensure maximum speed and efficiency
Web clock — For online time keeping

In addition to using advanced equipment for tracking time and attendance, TimeClock Plus doubles as a security feature. You’ll have the option to configure select equipment with your door locks to prevent unauthorized access to buildings, rooms, or any other entrance with a locked door.

This type of system is best for larger organizations with complex security needs. Most small business owners won’t need employees to scan a fingerprint to enter rooms throughout the building.

TimeClock Plus systems are fully customizable.

It has built-in absence management tools and integrates with your employee scheduling software as well. Alternatively, you can use the TimeClock Plus workforce scheduling system if you don’t have one already.

TimeClock Plus has more than 30 years of experience providing services to businesses. They provide top of the line equipment for every time and attendance system.

While these time clocks might sound complex, TimeClock Plus makes the process easy for you.

You’ll have a consultation with an advisor to find the best solution for your business. They’ll set up the system for you and even train your supervisors and employees on how to use it.

As a fully-customized solution, there are no prices available online. Although you can expect to pay top dollar for advanced equipment like biometrics that syncs with your security system.

Stratustime — Best Cloud-Based Software for Small Businesses

Starts at $4/mo per employee
Access on any device
Works with 60+ payroll systems
Cloud-based and easy to use

Stratustime is a cloud-based time and attendance software from Nettime Solutions.

The offer a simple yet intuitive way for employees to clock in, clock out, and request time off.

It’s incredibly simple for anyone to use. Mangers, employees, and even payroll staff benefit from Stratustime.

Stratustime is flexible, offering plans and services for a company of any size. This means that it can grow with your business as you scale and add new employees.

It also integrates with 60+ payroll systems to ensure a streamlined process through each HR component.

Stratustime workflow and process diagram.

As a cloud-based system, it can be accessed on any device. From smartphones to a computer in the office, Stratustime is available 24/7.

Some of the top features of Stratustime by Nettime Solutions include:

Ability to clock in or clock out from anywhere
Intuitive schedule views
Hour tracking
PTO accruals
Time off requests
Sick time
Simple manager approvals
Employee scheduling tools
Time forecasting
Alerts
Geofencing
ACA compliance

While the exact prices and plans aren’t available on the website, Stratustime is very affordable. This is another reason why it’s a top choice for small businesses.

Monthly rates start as low as $4 per employee. There are no long term contracts, so you can cancel at any time if you’re unhappy (which probably won’t happen).

Using a cloud-based software like Stratustime means you won’t have any complicated equipment installations or troubleshooting problems. The software lives in the cloud, so it can be up and running in minutes.

Existing businesses using Stratustime have nothing but good things to say about the software. For smaller organizations with one location, multiple locations, and remote employees, Stratustime is an excellent choice for your time and attendance system.

UKG (formerly Kronos) — Best for Small to Midsize Businesses

Industry-specific solutions
Safe, secure, and reliable
Automation tools
Real-time data & visibility reports

UKG (Ultimate Kronos Group) was formed by a merger between two major players in the HR tech space, Kronos and Ultimate Group.

Kronos had one of the most extensive time and attendance systems on the market, and it’s only gotten better since the merger in 2020.

UKG is going to be overkill the really small business, or one that’s never going to grow beyond a few dozen employees.

But it’s a solid idea for businesses that are looking to use time tracking along side other HR and business management software. UKG can keep your workforce management, employee scheduling, HR database, analytics, payroll, and human capital management under one roof.

Common industries that use UKG for time and attendance management include:

Health care
Retail
Manufacturing
Higher education
State and government
Contract services
Banking
Police and corrections
Distribution

What makes UKG unique is the way that they provide business solutions. They have several different product suites to accommodate the needs of your organization.

UKG Ready

Best for small business HR
Flexible pay rules to track and manage labor costs
Manager and employee self-service tools
Multiple collection options (including time clock on web and mobile)
Enforce attendance policy with tracking tools

UKG Dimensions

Best for midsize or large organization workforce management
Use data to power your management
Data collection using handheld devices, phone access, badge and biometrics
Devices for multiple environments and universal device manager
Streamlined data flow

UKG Pro

Best for midsize or large organization human capital management
Unified suite for payroll, recruiting, talent, time and attendance

You can get a product suite for practically anything. Some are more complex than others. It all depends on what your business is looking for.

Regardless of the solution you choose, Kronos systems are safe, secure, modern, and reliable.

Contact their sales team to request a quote and schedule a consultation.

uAttend — Best for Very Small Businesses

Powerful, reliable, & affordable
Web and mobile app access
Multiple time clock options
Connected to the cloud

uAttend is a simple way to track time and attendance at your business developed by Workwell. It’s a powerful, reliable, and affordable alternative to traditional time clocks.

You’ll also have web access and mobile app access to the system. This is an ideal feature for your remote workforce. You can even set up geofencing functionality to restrict punches to designated locations.

I love their web dashboard. It’s the perfect way for managers to see everything at a glance. You’ll be able to see who’s working, who missed a punch, and dozens of other reports.

Since this solution is web-based, you won’t have to download any software, and it can be accessed from anywhere. Even if you’re away from the office you’ll know exactly what’s going on with your staff at all times.

Here’s a quick overview of some of the popular time clocks and hardware offered by uAttend:

RFID Card LAN Time Clock — $119
Fingerprint LAN Time Clock — $149
Touch Tablet Wifi Time Clock — $179
RFID Card Wifi Time Clock — $219
Fingerprint Wifi Time Clock — $249
Facial Recognition LAN Time Clock — $259

Depending on your needs, you can get a time clock for somewhere in the $120 to $260 range. This is extremely affordable, even for very small businesses.

In addition to the time clocks, you can purchase RFID cards and key fobs from uAttend as well.

All of the time clocks come with a monthly subscription based on the number of employees you have. The clocks won’t work without a subscription. All of the prices are transparent.

1-9 employees — $20 per month
10-19 employees — $34 per month
20-49 employees — $59 per month
50-99 employees — $94 per month
100+ employees — $119 per month

While uAttend does have plans to accommodate larger organizations, I’d definitely recommend it to those of you who have a smaller operation. It’s an ideal solution for businesses that fall within those first two tiers of up to 19 employees. Beyond that, I’d look elsewhere.

iSolved Time — Best for Growing Businesses

All-in-one solution
Extremely flexible options
Cloud-based system
Employee scheduling tools

iSolved Time is another all-in-one solution for time and attendance. It’s a simple way for managers, supervisors, business owners, and employees to manage time tracking.

They offer a wide variety of solutions including physical time clocks, a mobile app for time tracking, employee self-service tools, and a combination of these offerings.

Setting up your new system from iSolved Time is quick and easy. You’ll also have access to a wide range of training options, so you know the ins and outs of the solution.

Like many other choices on our list, iSolved Time is a cloud-based system. You’ll have the option to add physical time clocks on-site, but you can access information from anywhere with an Internet connection 24/7.

Here are some of the top features and benefits of the iSolved Time software:

Geofencing capability
Employee scheduling tools
Ability to accommodate remote employees, multiple worksites and locations
Time management tools
Choice of time collection methods (virtual clock, physical, mobile app)
Sophisticated HR integration

I like iSolved Time because they have the features and capabilities to accommodate any business size. That’s why it’s a top solution for those of you with growing businesses.

As your company scales and you continue to add new employees to your team or multiple locations, iSolved Time has the capacity to grow with you.

How to Choose the Best Time and Attendance System For Your Business

Now comes the best part: it’s time to choose a good time and attendance system.

Not sure how to choose? Don’t worry. Just follow our methodology to find the right solution.

This is the same criteria we used when testing and selecting the systems on this list. These are the features you should consider when choosing a solution.

Compare Quotes From The Best Best Time And Attendance Systems

Get matched up with a time and attendance system that fits your needs.

Hardware

The first thing you need to do is determine if you want physical hardware associated with your time and attendance system.

For those of you who are already using punch cards, a modern time clock is a viable replacement. I’d recommend this for businesses where the majority of employees work on-site at the same location. Punching in and out as they enter and exit makes the most sense.

For those of you with smaller teams or lots of remote or mobile workers, hardware won’t be necessary. You can find a time tracking system with a mobile app for managing everything on the go. There are also web-based solutions that don’t require hardware either.

Punch Method

The punch method will obviously depend on if you’re using hardware or not. But there are still variations with or without physical equipment.

For example, mobile app punching can be managed using geofencing technology. Your staff will only be able to clock in if they enter the designated location for a job site.

When it comes to in-person clock-ins and outs, there are time clocks that work with PINs, RFID cards, fingerprints, hand prints, facial recognition, and more.

A small coffee shop probably won’t need facial recognition or other biometrics as the punch method, but a sophisticated business with advanced security needs would benefit from this feature.

Integrations

Your new time and attendance system should do more than just track time. It should integrate with other tools you’re using to minimize manual administrative tasks.

Look for a solution that integrates with your employee scheduling software or payroll system. Some of the options on our list have these features built-in.

Business Size

A startup team of four and mid-market companies with 200 employees will not have the same time and attendance tracking needs. It’s important to find a solution that works well for the size of your organization.

There’s a lot to consider. Some systems charge you based on the size of your staff. You may even incur additional costs for things like key FOBs and ID cards.

If you have a small business now but plan to grow, make sure you choose a system that can scale with you. This eliminates the need to switch systems as you hire additional employees or open up new locations.

The Top Time and Attendance Systems in Summary

Rippling, OnTheClock, and QuickBooks Time stand out as the best time and attendance systems on the market. These solutions, along with the other top picks on our list, make it easy for any business to accurately track employee time.

The best time and attendance systems sync with your payroll provider to ensure seamless and accurate pay runs every time.